Expandable Digital Cordless Telephone with Answering System with 3 Handset
Expandable Digital Cordless Telephone with Answering System with 3 Handset
- Color Silver
- Channels 60 Channels
- Multi Handset (Capability) 3 (up to 6)
Call BlockYes (30-Station)
- Frequency 1.9 GHz
- System DECT 6.0
- Shipment Battery Rechargeable Ni-MH Batteries (AAA x 2)
- Battery Life (Talk) 5 hours
- Battery Life (Standby) 11 days
- Charge Time 7 hours
- LCD Backlit Color Amber
- LCD (Handset) 1.8-inch Full Dot Monochrome
- Hold/Soft Key Yes
- Talk Volume 3-Step
- Speakerphone Volume 8-step
- Ringer Volume Handset: High/Mid/Low/OffBase: n/a
- Light-Up Indicator/Ringer Color (LED) Yes (Amber)
5-history (Name & Number)
*Requires registration in Phonebook function, "Name" is displayed only when calling from the Phonebook or Caller List
- Mute/Flash Buttons Yes
- Intercom (Handset to Handset/Handset to Base) Handset to Handset
- Conference Call Up to 4-Way (B/U or H/S-H/S-H/S-Line)
- Barge In/Privacy Mode Yes
- Clock/Alarm Yes (Tone/Melody/Talking Alarm)
Talking Caller ID(Handset/Base) No
- Menu Operation Yes
- Wall Mountable Yes
- Silent Mode Yes
- Number of LCD Language Display 2-English/Spanish
- Caller ID Compatible Yes
Caller ID Memory50-Station
- Phonebook Memory (Name and Number) 50-Station (16 char / 32 digits)
*Requires registration in Phonebook function
- Answering Machine Yes
- Recording Time (ICM+OGM) About 12 min.
- Remote Operation/Turn On Yes
- Base Dimensions H x W x D (in.) 2.1 x 4.9 x 4.9
- Handset Dimensions H x W x D (in) 6.2 x 1.8 x 1.2
- Base Weight (lbs.) 0.353 lbs.
- Handset Weight (lbs.) 0.2875 lbs.
- Choice Mail (Message Alert) Yes
- Talking Phone No
- Optional Handset KX-TGA641/ KX-TGA740
FAQsFrequently asked questions about your product
What should I do if my product needs service?
NOTE: This does not apply to TVs, Microwaves, Vacuums, and Massage Chairs
For repairs and exchanges:
Ship your product to:
Panasonic Factory Service Center
4900 George McVay Drive
Suite B; Door-12
McAllen, TX 78503
Please include your name, address, telephone number, email address, copy of your purchase receipt (for warranty service), and a description of what is wrong with the unit. Freight collect shipments will not be accepted.
Panasonic is not responsible for damage that occurs in transit. All contents should be packaged for safe travel to the service center. Customer should use a reputable small package shipping company that is able to provide a package tracking number and insurance (if customer should so desire to insure their package).
Units that are abused, damaged, infested with insects, have corrosion, etc. will be placed out-of-warranty.
Once your unit arrives at the facility, you may contact us for status at:
Toll Free: 1-866-907-9111
Please reference your Service Job number when contacting You will be contacted if there is any cost you are responsible for.
My handset displays "New Voice Mail". What does it mean, and how do I clear it?
You received a message on the voicemail system provided by your telephone company. To hear the message, dial the voicemail number provided by your service provider (many times, this will be your own phone number), and follow the voice instructions for listening to your messages. You need to store the voicemail access # by pressing [MENU] [#]    on the handset. To access the voicemail, press [TALK], then soft key [VM]. Depending on your service provider you may need to clear your voice mailbox to remove the notification.
My handset displays "Missed call". What does it mean, and how do I clear it?
You received a call that was unanswered. The caller may or may not have left a message on your answering machine, or in voicemail. If you have Caller ID, you can press [MENU] [#]    on the handset to see a list of received calls. To clear the handset indication, all you have to do is view all of the missed calls (calls without a check mark).
My caller ID information is displayed late.
Disconnect the AC adaptor and telephone line cord from the base unit. Remove the batteries from the handset and leave to dry for at least 3 days. After the handset/base unit are completely dry, reconnect the AC adaptor and telephone line cord. Insert the batteries and charge fully before use. If the unit does not work properly, contact an authorized service center.
CAUTION: To avoid permanent damage, do not use a microwave oven to speed up the drying process.
My caller ID information is displayed late.
Depending on your service provider or telephone company, the unit may display or announce the caller's information at the second ring or later. Move closer to the base unit.
Messages are announced out loud, how do I turn off call screening?
This feature allows you to monitor a message from the speaker when the answering system is recording a message. While screening a call, press and hold [▼]until the sound goes off.
Note: If you adjust the speaker volume while listening to messages, the speaker volume for call screening is turned on again.
Is the base unit wall mountable?
Yes. You may attach on the base the provided wall-mounting adaptor inside the box to mount unit on the wall.
If I buy two bases attached to the same phone number, will I be able to call one base (or its handsets) with the other?
No. Only intercom calling among handsets registered to the same base are possible.
I want to talk to 2 external numbers on my one line phone. What is "three way calling" and how do I perform this?
A Three way call is a phone call in which the person who is calling wishes to talk to two other parties. It is a service offered by phone companies which allows you to call a party and by pressing the [Flash] button it allows you to receive another dial tone to call another phone number. Pressing [Flash] again will join all three parties together.
I took the batteries out of the handset just for a second and when I put them back in, the low battery icon flashes and the screen displays "charge for 7h". Is this normal?
This is normal. When the batteries are taken out, the handset loses track of how much the batteries are charged. You may use the phone normally, but the battery indication will not be accurate until charged for about 7 hours.
I hear a series of dial tones followed by a continuous dial tone after I press [TALK] on the handset. But Voice Mail indicator doesn't work.
You have new voice mail messages. Your telephone company/service provider sends special signals (sometimes called "voice mail tones" or "stutter tones") to your unit to let you know that you have new voice mail messages. To activate Voice Mail indicator on the handset, please store voicemail access # provided by your phone company by pressing [MENU] [#]   . Enter your voicemail access #, then press [SAVE].
I have DSL service, will my phone be affected if I connect it on the same phone line?
No. Digital Subscriber Line (DSL) is a service provided to connect over the internet transmitting over your local telephone line and is subsequently separated by filtering, so a DSL filter is recommended to eliminate noise on the background on your phone. Most DSL service providers would have the filters available for their subscribers, you may also check out your local electronic stores for availability. If you are not getting any service from your phone there is still a possibility of a phone line problem even if your DSL is working properly.
I cannot operate the answering system.
It is possible that:
1. Someone is using the unit. Wait for the other user to finish and hang up.
2. A caller is leaving a message. Wait for the caller to finish.
3. The handset is too far from the base unit. Move closer to the main station.
I am trying to set up my phone and it says in the manual to press [OK], where is the button [OK] on my handset?
The [OK] button is the middle soft key button. Soft keys are used in programming the phone system they are buttons that are not labeled on the Handset. They are located just below the screen on the handset and they function for whichever option is displayed on the screen.
How much radiation do these phones output?
This product complies with FCC radiation exposure limits set forth for an uncontrolled environment. RF transmission power is 115 mW (max.)
How many messages can be stored on my answering machine?
The total recording capacity (including your greeting message) is about 12 minutes. A maximum of 64 messages can be recorded.
How does phonebook sharing work?
Phone book sharing occurs automatically between handsets. It is not necessary to manually copy entries in the phone book from one handset to the other. Also, a phone book entry deleted on one handset is deleted from the other handsets as well.
How do I use call waiting?
To use call waiting, you must first subscribe to the call waiting service of your service provider/telephone company. If you already have the service activated on your phone line you will hear a few beeps during a call to place the first person on hold and answer the second party, press [FLASH] OR [CALL WAIT] button on the handset. The current call is then put on hold, and the other call is answered. You can press [FLASH] OR [CALL WAIT] button to go between the two calls as often as needed.
How do I turn off the Talking Caller ID that announces the name or the number of the person calling me?
To turn off base unit Talking Caller ID feature it is necessary to use handset. On a handset, press [MENU] [#] [*]   , and . To turn off Talking Caller ID at one of the handsets, press [MENU] [#]   , and . This feature can be set to on or off individually for base unit and will need to be performed on each handset.
How do I transfer external calls when using a cordless handset?
During an external call:
- Press [HOLD] once to put the call on hold.
- To page another handset, enter its handset number.
- Wait for the paged party to answer.
- Press [OFF]. The outside call is being routed to the destination handset.
- Press [TALK] on the destination handset to complete the call transfer.
How do I set up the answering machine?
Your own greeting message can be set up through the handset only.
To record the greeting message, press [MENU] [#]   . With the up/down key, scroll to "YES" and then press [SELECT]. After a beep sounds, speak clearly (2 minutes max). Press [STOP] to complete the recording then press [OFF]. To turn the answering machine on, you can either press the ANSWER ON button on the base or on the handset, press [MENU] [#]    the press [OFF].
How do I send my phone in for repair?
It is recommended to exhaust all troubleshooting steps before unit is sent for repair. If the procedure won't work and the telephone was purchased within a year, ship the unit to Panasonic Exchange Center address: 4900 George McVay Drive, Suite B No.12, McAllen, TX 78503. We recommend UPS. Carefully pack in a padded shipping carton and include all accessories. Include a letter detailing the complaint, a return address and provide a day time phone number where you can be reached. P.O. Boxes are not acceptable. Keep the tracking number for your records. A copy of valid registered receipt is required under the 1 year parts and labor Limited Warranty. Refurbished replacement is to be delivered within 7-10 business days.
How do I reset my phone?
To reset the phone system, unplug the main base from the electrical outlet and remove the batteries for 5 seconds. Install the batteries and replug the base. Do not reset your phone unless necessary.
How do I record a greeting message?
To record a greeting message or outgoing message, Press [MENU] [#]    and select [YES] on the handset, as soon as you hear a beep, start recording your message. To stop recording press [STOP] on the handset.
How do I put a call on hold when using my cordless handsets?
To put a call on hold when using a cordless handset.
Press [HOLD] once to put the call on hold.
To release hold, press [TALK].
How do I install my brand new phone?
After you open the box of your newly purchased phone, make sure you keep your receipt to validate the warranty of your phone. Check if all items and accessories that are supposed to be included in the box is complete, such as the batteries and the line cord etc. Follow these procedure to install and set-up he unit before use.
- READ the operating instructions Safety precautions before use.
- Use only the supplied Panasonic AC adaptor PNLV226, plug the tip at the main base unit and plug the adapter directly on a power outlet without any obstruction. Ensure that the AC outlet is installed near the product and is easily accessible.
- Use the supplied line cord and plug the cord at the back of the base securely, and the other end needs to be plugged in your telephone jack, make sure that the cord clicks when plugging the line cord on the base and the wall jack. You may now check if you can hear a dial tone when you lift the handset from the base.
- Remove the handset cover at the back of the cordless handset and insert the supplied rechargeable batteries inside. Confirm you install the batteries on its correct polarities, positive (+) and negative (-).
- USE ONLY Ni-MH batteries AAA (R03) size.
- Charge the new batteries by placing the cordless handset on the cradle. Initial charging needs to be 7 hours.
After charging the handset, you may now start programming the handsets for your preferred settings.
How do I edit my caller list?
Once you call back an edited number, the handset which was used to call back remembers the area code and format of the edited number. The next time someone calls from the same area code, caller information is customized by the handset. For example, you can use this feature to set the handset to ignore the area code of callers in your area, so that you can call these local numbers using caller information without dialing the area code. To activate this feature, you must edit an entry in the caller list, then call that number. After that, phone numbers from that caller's area code are edited automatically. View your caller list then press the soft key [EDIT] repeatedly till the display shows your preferred telephone number format then press [CALL]
How do I chain dial from this phone?
This feature allows you to dial phone numbers in the phonebook while you are on a call. This feature can be used, for example, to dial a calling card access number or bank account PIN that you have stored in the phonebook, without having to dial manually. Proceed in calling the number you need to contact then, start chain dialing by pressing [Ph.book] on the handset. Select your desired entry from the phonebook items then press [CALL], the phone should automatically dial the number.
How do I adjust ringer volume?
To adjust the ringer volume on the handset, press [MENU] [#]    and press [▲] or [▼] to raise or lower the ringer volume.
How can I use the mute feature?
While mute is turned on, you can hear the other party, but the other party cannot hear you. [MUTE] is a soft key visible on the display on the handset only during a call. You can press the soft key anytime during a call. Press [MUTE] again to return to the conversation.
How can I register the warranty of my phone?
You may register your products online by going to: <a target="_blank" href="https://secure2.prodregister.com/panasonic/">https://secure2.prodregister.com/panasonic/</a>. It is not necessary to submit this form in order to effectuate the limited warranty. As long as there is a copy of the receipt, Telephone is warranted for a year starting from the date of purchase.
How can I register for the warranty of my product?
You may register your products online by clicking here. It is not necessary to submit this form in order to effectuate the limited warranty. As long as there is a copy of the receipt, your product warranty begins from the date of purchase.
Can I set ringer not to ring for a certain period of time in the day on a handset?
Yes. Use Silent mode feature. On the handset press [MENU]    , and [SAVE] to turn this feature on. Then press [MENU]    to display time option, enter time period and press [SAVE] to complete the setting.
Can I change the language display on my cordless phone from English to Spanish?
Yes you may change the language from English (default) to Spanish. To do this, follow the steps provided:
- Press [MENU] on the handset
- Press [#]   
- Press your [▲] or your [▼] to select your desired setting
- Press [SAVE] then OFF
Can I change the font size on the screen on my phone?
No. The font size is fixed and there is no option to change it on the handset.
Can I change the channel of my phone?
The product operates in the frequency range of 1.92 GHz to 1.93 GHz. The frequency is fixed and the channel cannot be changed, the telephone goes thru the bandwidth automatically.
Can I change the backlight timer on my phone? It keeps on turning off the back light.
No. The handsets are preset for backlight, it is not programmable. When the handset goes idle, it will turn off the backlight to save battery charge.
Can I block calls using my phone?
Yes. Caller ID service is required to identify phone numbers to match what you have stored on the call block list. The unit is capable of blocking up to 250 phone numbers, if you have more than 250 numbers to block then subscribing to a call block service from you phone company is an option.
Can I access my answering machine while I am away from home?
Yes. You can access the answering machine remotely by dialing your phone number on any touch tone phone to call it and as soon as you hear your greeting message play, enter your mailbox password or remote code and follow the voice prompt, as soon as you are done listening to your messages you can hang up.
Are there any setup tips about the location of the main base unit in relation to range and audio quality?
Yes. To optimize the range / audio quality, please be aware that metal objects / devices within proximity of the main base unit (less than a few feet), may block base cordless signal to reach the cordless handsets, resulting in deteriorated audio/poor sound quality:
- Personal computer
- Fax machine
- External hard drive
- Cash register
- Metal tray for stationary
- Metal file cabinet
- Other metal materials
If you experience distorted audio on the cordless handsets at extended distance/certain spots, please check for the presence of these metal objects/devices, clear them (relocate the main base unit, if necessary) and you should hear better audio afterwards.
All my phonebook items got erased? What will I do?
Try removing the batteries to reset the handset and check your phonebook again. This model has a shared phonebook feature, if an item gets erased, item is deleted on all handsets registered to the base. There is no way to retrieve those items back.
Will I damage the batteries by keeping the phone on the charger?
No. The batteries that comes with your telephone do not suffer from the same memory effect that older batteries used to have. It is safe to keep the handset on the charger whenever it is not in use. Use only the Nickel Metal Hydride rechargeable batteries. Never use Alkaline or any other types as these could damage your handset.
Why does my handset display "Please lift up and try again"?
You attempted to dial from the cordless handset while located in the charger. Lift the handset out of the charger and try again. If the same error message appears on the handset after lifting the handset from the cradle, reset the handset by removing the battery from the phone then re-install them again.
Why do I hear an echo on my handset?
This is normal. When you first use your phone, there may be a slight echo because the microphone is being calibrated. This will occur again if the base is disconnected from the power outlet, or after a power outage. If echo continues for several days try to reset the handset by removing the batteries from the cordless handset for a few seconds.
Why do I hear a series of dial tones followed by a continuous dial tone after I lift the corded handset or press [TALK] on the cordless handset?
If your dial tone is interrupted by several short gaps or beeps your phone company is indicating the arrival of a new voice mail message. It is the signal (sometimes called "voice mail tones" or "stutter tones") sent by your phone company to let users know that a message is waiting to be retrieved. If you are subscribed to a voice mail service from your provider this is normal. Please contact your phone company so you may know the procedure on hot to retrieve those message stores on your phone company's mailbox.
Why do I hear a series of beeps before my dial tone?
If your dial tone is interrupted by several short gaps or beeps your phone company is indicating the arrival of a new voice mail message. It is the signal sent by your phone company to let users know that a message is waiting to be retrieved. If you are subscribed to a voice mail service from your provider this is normal.
Which phone model series do not have the Time Adjustment feature?
The following phone model series do not have the Time Adjustment feature: KXTG401x, KXTG402x, KXTG422x, KXTG427x, KXTG271x, KXTG272x.
We recommend you contact your Phone Service Provider for a solution if you have one of the models mentioned above.
Where can I order parts for my product?
You can order parts and accessories for your machine from our Parts & Accessories Department at 1-800-833-9626.
Whenever I try to make a call my handset displays "Busy". How do I fix this?
- The called unit is in use.
- Other units are in use and the system is busy. Try again later.
- The handset you are using is too far from the base unit. Move closer and try again.
- There is no handset registered to the base unit matching the handset number you entered.
When I answer an incoming call, I have to say "hello" several times before the other party can hear me. How can I fix it?
Make sure that the handset is not on "MUTE". If the problem still occurs, unplug the base unit from the power outlet for 5 seconds and remove the batteries from the handset then put everything back and test the telephone. If the procedure won't work and the telephone was purchased within a year, ship the unit to Panasonic Exchange Center address: 4900 George McVay Drive, Suite B No.12, McAllen, TX 78503. We recommend UPS. Carefully pack in a padded shipping carton and include all accessories. Include a letter detailing the complaint, a return address and provide a day time phone number where you can be reached. P.O. Boxes are not acceptable. Keep the tracking number for your records. A copy of valid registered receipt is required under the 1 year parts and labor Limited Warranty. Refurbished replacement is to be delivered within 7-10 business days. To submit a repair request online, click here
What should I do if my base unit does not have power and there are no lights lit?
If your base unit is not receiving power then you can try to have the base unit plugged on a different power outlet to test. If you have multiple handsets, you can try to use the AC adapter from one of the smaller chargers and have it plugged on the base. If you have followed the steps mentioned above and you base unit still does not have power, the base unit needs service. Please refer to your operating instructions warranty page for procedure.
What should I do if I can't return a call from the numbers I have on my caller ID and it keeps on giving an area code for local numbers?
Check the phone number if it is on the correct format, if it shows an area code and you would want that edited, Press the [◄] for CID select which phone number you want to edit by pressing [▲] or [▼] and press [EDIT] repeatedly until it shows the correct number then press TALK. Once you call back an edited number, the handset which was used to call back remembers the area code and format of the edited number. The next time someone calls from the same area code, caller information is customized by the Handset the way you programmed it.
What kind of batteries can I use for my handset?
One cordless handset uses two (2) Ni-MH (nickel metal hydride) type rechargeable AAA batteries. To order replacement battery, please use order No. HHR-4DPA and contact 1-800-332-5368 or click here. The Panasonic rechargeable AAA batteries are recommended for best cordless handset performance. Replace batteries only with a nickel metal hydride (Ni-MH) type of battery.
What is voice mail and how do I listen to my voice mail messages?
Some phone companies provide a flat-rate service which includes voice mail, it is a voice mailbox system assigned to your phone line that stores telephone messages which can be retrieved at a later time. Procedure to access your voice mailbox would vary depending on the instructions of your phone company. If you do not wish to use this added service, please contact your telephone service provider to deactivate your Voice Mail subscription.
If you have a built-in answering machine with your telephone and you prefer to use it instead of your voice mail subscription, then it is recommended to change the ring count of the Voice Mail service so that the answering system can answer the call first. To do so, consult your telephone service provider.
What is the warranty of this telephone?
This Limited Warranty only applies to products purchased and serviced in the United States or Puerto Rico. This Limited Warranty is extended only to the original purchaser and only covers products purchased as new. Coverage of warranty is applied to telephone products purchased within a year which starts with the date of original purchase. Please keep a copy of the valid receipt as a requirement for the warranty coverage.
What is the maximum recording time for each message?
The default setting for the maximum message recording time for each message is 3 minutes. However, you may change it to 2 minutes or 1 minute by pressing [MENU] [#], then   , Then follow the instruction on the display.
What is my phone's voltage?
Use only the supplied Panasonic AC adapter. The phone operates on 120V, 60 Hz.
The indicator light on the handset flashes slowly.
The handset indicator light will flash for the following reasons:
If the handset indicator light is flashing rapidly it means a call is being received.
If a call is kept on hold for more than 9 minutes, an alarm tone starts to sound and the ringer indicator on the handset flashes rapidly as well.
If the message indicator is flashing slowly, it means that there is a new message recorded on the built-in answering machine, once you listen to the message the indicator light should stop flashing.
If 'New Voicemail' is displayed on the handset and the indicator flashes slowly, it means you have a new voicemail message, on your mailbox assigned to you by your phone company. If you are unaware of the voicemail subscription you may contact your phone company to get your voicemail PIN.
My telephone says 'Check Tel Line' and I cannot call out. What will I do to fix this?
The supplied telephone line cord has not been connected yet or not connected properly. Check the connections by making sure the line cord is secure. When you plug the phone line cord at the back of the phone make sure you hear it click. You can also try to have the telephone plugged on a different phone jack inside the house, if there is none, try to take it to a neighbor or friends house to be tested, to be sure you are not having a line problem.
My handset displays 'Line in use' and I cannot receive incoming calls. What does this mean and how do I clear this error from my handset?
Someone might be using the line. If you have multiple handsets, please check all of your cordless phones if they were properly hung up. If you have already done this, and the error 'Line in use' is still appearing on the phone, check if your other phone is getting a dial tone. If the problem seems to be happening with all of your phones, then you might be experiencing a possible line problem, you can try to plug the telephone on a totally different line like your neighbor's or friend's house.
If the problem is only happening with the Panasonic phone follow these procedure:
- Unplug your Panasonic phone both from the phone jack.
- Try relocating the telephone on a different phone jack inside the house.
- Try using a different line cord if you have any other available.
- If steps above still doesn't work, telephone might need service, please refer to your instructions warranty page for procedure.